World Individuals 2026

Participant Information

Important notes for riders and their support crews before travelling to Luhmühlen.

Before You Travel

A smooth arrival starts with good preparation. Please make sure the following points are taken care of before you set off.

Check Your Documents

Before you leave, please make sure horse passport, vaccination record, TRACES documents, and all registration information are complete and ready at hand.

Submit the Declaration Form / Starter List

The declaration form (starter list) must be completed and submitted in the MG Scoreboard by 5 July 2026: MG Scoreboard – My Entries.

Check-in via MG Scoreboard

The check-in is also handled via the MG Scoreboard. There you will record temperature logs, your existing TRACES number, and whether new TRACES are needed: MG Scoreboard – My Entries.

Plan Your Journey

Arrival is scheduled for Monday, 27 July 2026.

Complete Your Equipment

Saddle, bridle, helmet, safety gear, and any other equipment must comply with IMGA rules and be available for inspection at tack check.

Organise Supplies

The stable box including initial bedding is included. Additional bedding, hay, and feed can be ordered via the Event Shop: Event Shop.

Vaccinations

All horses require a valid equine influenza vaccination according to FEI regulations. The overview below outlines the complete vaccination schedule from the primary course to the boosters.

Primary Course – V1

Primary Course: Day 0

First vaccination of the primary course (V1) on day 0. All subsequent deadlines are counted from this date.

Primary Course – V2

Primary Course: Day 21–60

Second vaccination of the primary course (V2) at least 21 and no later than 60 days after V1.

First Booster – V3

First Booster: within 6 months + 21 days after V2

The first booster vaccination (V3) must be given within 6 months and 21 days after V2.

Subsequent Boosters – Minimum

Subsequent Boosters – Minimum: within 12 months

Minimum requirement: every additional booster vaccination must be administered within one year of the previous booster.

Subsequent Boosters – Competing

Competing: within 6 months + 21 days

For competing at the event the last vaccination may not be older than 6 months + 21 days. Not older than 12 January 2026!

The last vaccination must be given at least 7 days before arrival at the event venue.
A herpes vaccination is strongly recommended.
Without proper vaccination proof, access to the venue can be refused.
In case of doubt or gaps in the vaccination record, please re-vaccinate in good time and get in touch with us if you have any questions.
Vaccinations can also be recorded on MG-Scoreboard.de under My Pony Profiles so that validity is checked automatically. If you have any questions, do not hesitate to contact us.

Temperature Monitoring

Temperature monitoring helps detect health risks early and protect every horse on the event site. It is mandatory from 24 July 2026 onwards and ends only when the venue is finally left.

From 24 July 2026

From 24 July 2026 the body temperature of every pony/horse must be measured daily and documented in the „Check in“ section on MG-Scoreboard.de.

Bring Your Own Thermometer

Each rider is required to provide their own thermometer and use it for every measurement – both before travelling and throughout the stay.

Until Departure

The obligation to monitor temperature ends only when the venue is finally left („until the premises are finally left“).

Documentation

The temperature log must be kept tidy and presented on request. The values are entered at check-in in the MG Scoreboard. You will find the check-in link in your e-mail inbox and here: MG Scoreboard – My Entries.

On Arrival

After unloading, the organiser measures the body temperature of every pony/horse. The pony is not allowed to enter the stables before this measurement.

Acclimatisation

Enough time is intentionally given between unloading and measurement so that summer heat and transport stress do not cause incorrect readings.

Report Symptoms

In case of fever, cough, nasal discharge, lethargy, or any other symptoms, please do not travel and seek veterinary advice immediately.

Behaviour in the Stables

The stables are a sensitive area for horses and riders. Please follow the rules below so calm, safety, and hygiene are maintained.

No Smoking

Smoking and Vaping Strictly Forbidden

A strict no-smoking and no-vaping rule applies in all stables and the immediate stable area. E-cigarettes and comparable devices are also not allowed.

Access

Only Authorised People in the Stable

Only people who have a horse stabled there or directly belong to a horse (rider, groom, official accompanying person) are allowed in the stables.

Supporters

Supporters Stay Outside

Supporters and spectators are kindly asked to stay out of the stables. For meet-ups and time spent together please use the designated areas on the venue.

Supplies & On-site Bookings

Feed, paddock spaces, and power hook-ups can be booked in advance via the Event Shop – that is cheaper and guarantees availability. Anything needed later can be booked on site.

Hay & Haylage

Available On-site – Cheaper If Pre-booked

Hay and haylage are available on site or can be ordered in advance via the Event Shop. Pre-booking earns a discounted price compared to buying on site.

Bedding

Order Additional Bedding

The box comes with initial bedding. Additional bedding can be bought on site or pre-booked via the Event Shop – pre-booked at a discounted price.

Paddocks

Book a Paddock – Daytime Only

Additional paddock spaces can be booked via the Event Shop. They may only be used during the day – at night the horses must return to their boxes. By 9 p.m. at the latest all horses must be in their boxes.

Power / Hook-up

Book Power Hook-up as Needed

Power hook-ups are also booked via the Event Shop. Sharing one hook-up between multiple participants is not allowed – please book a separate hook-up for each need.

Profile Photo for Public Presentation

For a consistent and professional presentation, every rider needs an up-to-date profile photo. The photo is uploaded in the MG Scoreboard under Rider Profiles.

Outfit

Jersey & Helmet

Please wear the jersey you also ride in and put on the helmet – this keeps the photo authentic and matches the later competition presentation.

Pose

Straight in Front of the Camera

Stand straight in front of the camera, look ahead. Either let the arms hang loosely or fold them in front of the chest – consistent, calm, confident.

Framing

Upper Body from the Belly Button

The photo shows the upper body from belly button upwards – please leave enough space for the helmet and shoulders without cropping the head.

Subject

Only the Rider in the Frame

No additional person and no horse may appear in the profile photo – only the rider is shown.

Background

Plain Background Recommended

A calm, single-colour background is recommended. This brings the rider clearly into focus and makes all profiles look consistent.

Presentation

Polished Appearance

A careful appearance matters: clean equipment and tidy jersey. The photo represents the rider and team in public.

Upload

Upload via Rider Profiles

The profile photo is uploaded in the MG Scoreboard under Rider Profiles. Please take care of this early so all profiles are complete before the event.

Example: jersey, helmet, upright stance, plain background.

Check-in via MG Scoreboard

The check-in is handled digitally in the MG Scoreboard. There you record the temperature log, your existing TRACES number, and any need for new TRACES. The venue is registered as the destination under the holding number DE-03355041-TGL. Please also keep horse passport, vaccination records, and TRACES documents at hand on site.

MG Scoreboard

Start the Digital Check-in

The check-in is done in the MG Scoreboard: Open My Entries.

Venue Registration

Holding number Luhmühlen: DE-03355041-TGL

The venue is registered under the holding number DE-03355041-TGL. This number is to be used as the destination for TRACES and any animal-health documents.

Temperature Log

Enter Temperature Readings

The temperatures documented since 24 July 2026 are entered during check-in. Please also keep the complete log on hand on site.

TRACES – Existing

Provide your TRACES Number

The existing TRACES number for the journey must be entered during check-in.

TRACES – New

Request New TRACES

If no TRACES exist yet or new TRACES need to be issued, please note this during check-in. The destination is the holding number DE-03355041-TGL.

On Site

Documents Ready to Show

Please keep equine passport, TRACES documents, and the temperature log ready so they can be shown quickly on arrival.

Useful Places Nearby

The venue in Westergellersen is marked on the map with an orange pin. Swimming, shopping, fuel, food, pharmacy, and hospital – the most important addresses in the region at a glance. The full addresses are in the cards below.

Venue